Track every paid hour and every AI dollar, tied to specific work, so you can show exactly what AI bought — not just what it cost.
Built for technology-led organizations that need to connect people cost, AI spend, and business outcomes on the same page.
For CIO, PMO, and Finance leaders who fund people and AI against a plan.
AI spend is rising, but the business impact remains hard to see. Leaders need to know where AI is improving work — and where the value is actually showing up.
See where time and spend go — across teams, projects, and roles.
Keeping the lights on.
Scaling what already works.
Building what's next.
One platform, four clear outputs: Cost, Output, Reallocation, and Business Impact — no new tools or timesheets.
People and AI spend on the same unit of work — project, team, role, or service.
Plan versus reality every week, and cost per ticket, story point, or campaign.
Where freed capacity went, and the moves you can approve to redirect it.
Initiatives rolled up to the revenue, margin, cost, or risk the board tracks.
“Where is my capacity going, and is the mix moving?”
Catches capacity AI frees up before it is silently absorbed.
“Are we on the right priorities, and can I show it?”
Confirmed actuals arrive from Slack or Teams — no timesheets to chase.
“What did the money buy, across every team?”
No separate AI bill to reconcile against headcount.
Four outputs, one source of truth — so technology and finance stop arguing over different numbers.
See how CI Optimize brings capacity, priorities, and execution together so teams can make informed decisions and move work forward seamlessly.
Output per ticket, story point, or campaign month — with cost per unit trending over time. No timesheets, no reconciliation.
Role fit, availability, and fractions — the assistant drafts the reallocation, you approve it. Changes write to the plan only on approval.
AI invoices are broken down by workstream, project, team, and role, so the AI line sits next to the people cost it works with.
Objectives stay linked to the work that funds them, tracked over time against a declared baseline.
Run, Grow and Transform — or your own buckets — leave and admin included, so the capacity picture is honest.
A project delayed two weeks, or a person out for a week — everything downstream on the plan pushes out with it, and the impact is visible.
Last week's plan against actuals — by person, by project, and AI spend against its plan. Move people, adjust fractions, or raise a project's AI budget where it earns it.
Tickets, repos and AI usage attach themselves to the work they belong to. Nobody enters anything by hand.
Here is what you were allocated; here is what the systems say you touched. Confirm or correct in a minute. Unplanned work gets a comment, and that comment becomes data.
Which projects ran over on people, which on AI, and what it did to the mix. Recommended moves are drafted and written to the plan only when someone with access approves them.
Freed capacity is captured and redirected on purpose — not absorbed into Run. New projects get a drafted staffing plan, and goals link to the plan when projects start or change.
It ramps into QBR prep and cuts it from 6.5 hours to 1.2 — freeing 0.8 FTE that goes straight into a Transform project, not idle capacity.
Flags under- or over-allocated projects, AI workstreams that went red, and places where AI freed time that hasn't been reassigned yet.
Ask for a reallocation plan — which people and which AI budgets can shift — and approve the changes in one place. Nothing is written until someone with the right access approves it.
Every week you get pre-built views of how allocation shifted and what it did to cost, output, and impact. Nothing to configure, nothing to schedule.
We kept getting the same question from CIO, PMO, and CFO — what did the work cost, people and AI together, and what did it return? Existing tools showed tasks, or AI bills, or static budgets. None of them connected cost, output, allocation, and business impact in one place.
CIOptimize is the execution layer between strategy and delivery: every paid hour and every AI dollar, read against the plan every week. A short video on why we built it, and how it works, is on the way — for now, here's where it'll live.
In four places, and they are all visible on the same screen: Cost (people and AI on the same unit of work), Output (plan versus reality, and cost per unit), Reallocation (where freed capacity went and what you can move next), and Business Impact (initiatives rolled up to the metrics your board tracks).
No. Hours-saved arithmetic is easy to game and hard to trust. We track where the freed capacity actually went — reassigned, absorbed into Run, or unallocated — and we leave the value of that capacity to you to judge.
No. We recommend one department, four weeks. Pick a single department, connect its sources, and answer one question: where did people cost and AI spend go, what did we get back, and what would we change next month?
The weekly plan-versus-actual rhythm, confirmed actuals in Slack or Teams, and the project cost view — with more designed views arriving on the roadmap above.
A spend dashboard shows the invoice, sorted by tool and seat. This puts that spend on the work it supported, next to the people cost, and then shows what changed when you moved it.
Project management tools track tasks. CIOptimize tracks what those tasks cost — in people and in AI — against the plan, automatically.
Both. It flags under- or over-allocated projects and AI workstreams that went red before you think to look, and you can also ask it anything directly, in the app, in Slack or Teams, or from your own assistant.
No. It is an analytics-only start, and the service desk view needs no goal vocabulary at all. Rates come from HR level and location, so cost is present from day one.
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CIOptimize
